The Market Terms & Conditions

Booking Information  

Market stand sizes are 6m x 6m and include one vehicle per stand, show entry is for maximum of 2 adult occupants per vehicle and will include an exhibitor car pass for the Market area. Any additional adults or children aged between 4-15 must purchase separate General Entry tickets and bring them on the day, children under 4 are free. Tickets are non-refundable. 

Stands must only be occupied by the booker and must not be sublet or reallocated to a third party. Please ensure the stand is manned at all times. 

HMM (Haynes Motor Museum) are not responsible for any loss or damage to the stand or exhibitor’s property whilst on site. There will be no camping facilities or dedicated areas provided. 

One QR code will be issued per stand, the primary booker will receive in their confirmation email. Please ensure this is available for staff to scan on the day of the event.  

Please note, if you are a catering vendor looking to serve food and drink to visitors on the day, you will need to apply directly with our Events Team at jhc@haynesmuseum.org

Entry and exit times  

You will be able to gain access from 8.00am until 09.30am. You will not be able to break down or exit before 4pm.  

Vehicles must adhere to any restricted access times, speed limits and or pedestrian only areas, implemented during the course of the event, emergency vehicles are exempt from this clause.  

Vehicles must be driven into the site, trailers, lorries or towing vehicles are not permitted.   

Health and Safety  

Gazebos are permitted on site and must be erected within your allocated stand, please ensure gazebos are weighted appropriately (please note we do not provide weights for equipment). We also do not provide tables, chairs or electric. BBQs are not permitted on site. Electric is not provided however, use of generators is at the discretion of the HMM event team and must be agreed in advance.  

Please be aware all items including any refuse generated by your stand must be taken on the day of the event prior to 6pm.   

Public liability insurance and a risk assessment must be provided upon booking and received prior to the event date. Health and Hygiene certification and an allergen risk assessment must also be provided, in advance of the event, for exhibitors selling food items and beverages.  

A Temporary Event Notice (TEN) must be obtained by the exhibitor, then received and approved by HMM in advance of the event for any exhibitor selling alcohol.  

Equipment / stock  

HMML cannot accept delivery of equipment or stock in advance of the event date/(s). No items to be left onsite at the end of an event. No arranged courier collections are permissible.  

Stand Allocation  

Stands will be allocated on the day of the event, every effort will be made to ensure locality of stands are not in direct competition.  

The final positioning of Exhibitors will be entirely at the discretion of HMM and we reserve the right to reposition any stand at any time before or during the event.  

Advertising 

No placard or advertisement is to be affixed to any part of the site. 

Advertising by means of aircraft, loudspeakers, captive balloons, blimps, trailing banners over or in the immediate vicinity of the site is not permitted. 

Hot air balloons and/or any unauthorised radio-controlled aircraft/unmanned aerial vehicles of any sort, either taking off within the vicinity of the site or flying less than 2500 feet above the site or its car parks are strictly prohibited. Drone activity is not permitted on the event day. 

Cancellation  

HMM reserve the right to cancel and issue a full refund in the interest of ensuring the show content is diverse. Stands are booked on a first come first served basis.   

Should an exhibitor wish to cancel a booking, notification of cancellation must be received in writing however, no refunds will be available once a booking is made.  

If a Force Majeure Event arises, every effort will be made to rearrange the date of the event and payments will be transferrable to new dates or refunded.