Car & Bike Club Terms & Conditions
Booking Information
On booking your club stand you are committing to a minimum number of 5 cars or 10 bikes on a stand. Please make every effort to ensure that your stand minimum is reached. Tickets are non-refundable. Entry to Museum is included in the club stand ticket between the hours 8.30am – 9.30am.
Stand sizes are 5m x 16.5m for a maximum of 5 cars or 10 bikes per stand. Show entry is for maximum of 2 adult occupants per vehicle and will include an exhibitor car pass for the Car and Bike Club. Any additional adults or children between 4-15 must purchase separate General Admission tickets and bring them on the day, children under 4 are free.
Stands must only be occupied by the booker and must not be sub‐let or re‐allocated to a third party. Please ensure a member of the club is always with the club stand.
HMM are not responsible for any loss or damage to stand or private vehicle exhibitor’s property whilst on site. There will be no camping facilities or dedicated areas provided.
Clubs are encouraged to create attractive displays of members vehicles, to everyone's overall enjoyment. Award categories will be advised in advance and judged/announced on the day of the event.
Display parking passes
One QR code will be issued per car club stand, the primary booker will receive in their confirmation email. Please ensure the first car onsite has the QR code for staff to scan. Display parking passes for all vehicles in the club will be sent out by email prior to the event. Please ensure all displaying members have this available to show on arrival for admittance.
You will be given instructions prior to the event for allocated areas within the arena.
Entry and exit times
You and your club members will be able to gain access from 8.00am until 09.30am. You will be able to exit from 4pm onwards and not before.
All vehicles must adhere to any restricted access times, speed limits and or pedestrian only areas implemented during the course of the event. Emergency vehicles are exempt from this clause.
Vehicles must be driven into the site. Trailers, lorries or towing vehicles are not permitted.
Health and Safety
Please feel free to bring flags and gazebos (up to 3m x3m) for your club, these must be displayed within your allocated stand, please note these items must be weighted with sand or water due to some hardstanding areas (please note we do not provide weights for equipment). We also do not provide tables, chairs or electric. Generators or BBQs are not permitted on site.
Please be aware all items including any refuse generated by your club must be taken on the day of the event prior to 5pm.
Equipment / stock
HMML cannot accept delivery of equipment or stock in advance of the event date. No items to be left onsite at the end of an event. No arranged courier collections are permissible.
Stand Allocation
The final positioning of Exhibitors will be entirely at the discretion of HMM and we reserve the right to reposition any stand at any time before or during the event.
Advertising
No placard or advertisement is to be affixed to any part of the site.
Advertising by means of aircraft, loudspeakers, captive balloons, blimps, trailing banners over or in the immediate vicinity of the site is not permitted.
Hot air balloons and/or any unauthorised radio-controlled aircraft/unmanned aerial vehicles of any sort, either taking off within the vicinity of the site or flying less than 2500 feet above the site or its car parks are strictly prohibited. Drone activity is not permitted on the event day.
Cancellation
HMM reserve the right to cancel and issue a full refund in the interest of ensuring the show content is diverse. Club stands are booked on a first come first served basis.
Should a Club wish to cancel their booking, notification of cancellation must be received in writing however, no refunds will be available once a booking is made.
If a Force Majeure Event arises, every effort will be made to rearrange the date of the event and payments will be transferrable to new dates or refunded.